Creating an Event

Create an event in Vega: fill in details, spaces, ticketing, volunteers, and publish—includes required admin permissions and a step-by-step checklist.

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Create an Event

Build your first event from scratch: details, date, space, and publishing.

Events are the core of Vega. This guide walks you through creating an event from start to finish.

Prerequisites

  • You must be signed in to the Vega admin dashboard
  • You need the Manage Events or Request Events permission (ask your organization admin if you’re unsure)

Step-by-Step

1. Click Create Event

Click the + Create button in the top navigation bar — it’s accessible from anywhere in the platform. This opens the event creation form.

Empty event creation form with a live event preview

2. Fill In Event Details

  • Event Name — A clear, descriptive name for your event
  • Date & Time — Set the start and end date/time
  • Location — Select an existing space or enter a custom location
  • Visibility — Choose who can see the event:
    • Public events publish to the community page or externally linked calendar.
    • Private events stay within the organization.
    • Confidential is for sensitive meetings. Everyone else sees the room as Reserved. Only you, owners, and members of the selected groups see the title, description, and attendees. If you don’t see this option, it hasn’t been turned on for your organization yet.
  • Description — Add a rich-text description with formatting, images, and links

Event form with the name, dates, and times filled in

Scroll down to see additional options for spaces, groups, description, and collaborators.

Lower portion of the event form with the description, groups, and privacy options

💡 Tip

Write your event description with attendees in mind. Include details like parking information, what to bring, and any age restrictions.

3. Add Spaces

Assign a venue space to your event so attendees know where to go.

Adding a space to an event

4. Add Admins and Collaborators

Add team members who can help manage the event.

Adding an admin to the event

5. Add Ticket Types

Click Tickets & Registration in the left sidebar to enable ticketing, then configure:

  • Set ticket names (e.g., “General Admission”, “VIP”)
  • Configure pricing for each type
  • Set capacity limits per ticket type
  • Add custom forms if you need to collect attendee information

See Ticket Types & Pricing for advanced options.

6. Add Volunteers (Optional)

Enable the Volunteers add-on from the left sidebar to invite and manage event volunteers.

Enable Volunteers add-on

Adding a volunteer

Entering volunteer details

7. Configure Additional Settings

  • Access Codes — Restrict certain ticket types to users with a code
  • Custom Forms — Collect additional information from attendees during checkout
  • Event Image — Upload a hero image that appears on the event page

8. Publish

When everything looks good, click Publish. Your event is now live and ready for ticket sales.

ℹ️ Info

Depending on your organization’s settings and your role, your event may need approval from an admin before it goes live. You’ll be notified when it’s approved.

Canceling an Event

If you need to cancel an event after it’s been created, open the event and use the cancel option from the event menu.

Event menu with Move to Draft, Cancel, and Delete

Event Series

Need to create a recurring event? See Event Series to learn how to set up weekly, monthly, or custom recurring schedules.

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