Roles & Permissions

How Vega roles and permissions work: grant event, billing, and staff access, build custom roles, and fix permission errors for your team.

Vega uses a granular permission system that lets you control exactly what each team member can do. Instead of rigid preset roles, you create custom roles with the specific permissions your team needs.

How It Works

  1. Permissions are individual capabilities (e.g., “can create events” or “can manage staff”)
  2. Roles are collections of permissions that you name and assign to team members
  3. Each team member is assigned one role within your organization

Available Permissions

Vega’s permissions are action-based — each one grants the ability to manage part of the platform. General view access (seeing events, groups, staff, spaces, and organization details) is automatic for every staff member, so you only assign the permissions that let someone make changes.

Events

PermissionWhat It Allows
Manage EventsCreate, edit, and approve all events for the organization
Request EventsCreate events for the organization; view and edit only the events you create

Groups

PermissionWhat It Allows
Manage GroupsView and edit all groups in the organization, and create new groups

Team

PermissionWhat It Allows
Manage StaffView all staff members and edit their roles and permissions

Spaces & Venues

PermissionWhat It Allows
Manage SpacesCreate, edit, and view all venue spaces for the organization

Organization

PermissionWhat It Allows
Manage OrganizationEdit the organization profile — description, logo, and settings

Operations

PermissionWhat It Allows
Scan TicketsScan admission tickets at event doors
Executive PermissionsFull admin access across the entire organization, including billing and subscriptions

⚠️ Warning

Executive Permissions grants unrestricted access to everything, including billing and subscription management. Assign this carefully.

Creating a Custom Role

  1. Go to Settings > Users
  2. Click on the Roles tab
  3. Click Add Role

Add Role button on User Management page

  1. Give the role a name (e.g., “Event Coordinator”), description, and color
  2. Select the permissions this role should have
  3. Save the role

Filling out role details and selecting permissions

Example Roles

Here are some common role configurations:

Event Coordinator

  • Manage Events, Manage Spaces

Front Desk / Door Staff

  • Scan Tickets

Organization Admin

  • Executive Permissions (full access)

Marketing / Content

  • Request Events, Manage Groups

Assigning Roles

When you invite a team member or update an existing member, select the role you want to assign them. Each member gets exactly one role.

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